Annual supplier checks

Thank you for working with us. We've contacted you because you're currently set up on our system as a supplier.

When we're procuring/sourcing goods, services or works, we are required to gather evidence so that we can be assured suppliers meet our minimum standard requirements to keep our tenants, and those working with our tenants, safe. We understand that you may have already provided some of this to us, but it is important that we review these documents on a regular basis to seek assurances that we have the most up to date documents in order to do business with you.

We're contacting all of our suppliers and asking them to complete the below fields. Where you have documents with expiry dates or policies, please send copies of these to your Contract Manager or Commercial.Team@midlandheart.org.uk. Anything marked with an asterisk is a mandatory field.

 

Insurances

Public Liability *
Products Liability *
Employer's Liability *
Cyber Liability *
Professional Indemnity *
Contractors All Risk Liability *

Relevant Certification/Accreditations

(e.g. ISO9001/ISO9002/ISO14001/ISO45001/ISO27001/NECEIC/BAFE Contractor/WaterSafe/Gas Safe Register/Constructionline/UKAS ISO/IEC 17025/BAFE Contractor/BM Trada Q-Mark Installer/MICE)

Safety Schemes in Procurement (SSIP) (if carrying out works) *
Do your staff have valid DBS checks? *

Health, Safety and Environmental

For suppliers working on or in Midland Heart properties, are you aware of the requirements of the Building Safety Act 2022? *
Are you carrying out risk assessments and method statements (RAMS)? *
Does your Contract Manager/point of contact hold copies of the risk assessments and method statements? *
Are your risk assessments and method statements valid and relevant? *
Waste carrier license *
Trade Association or Professional Body Memberships *
Please list with expiry dates, the details of any Trade Association or Professional Body Memberships
Have you had a breach of health and safety legislation in the last 2 years? *

Cyber Security

Do you have Multi Factor Authentication (MFA)? *
Microsoft Secure Score
Have you had a cyber security breach in the last 2 years? *

Policy and Procedures

Do you have the below policies and procedures?

Data Protection Policy *
Safeguarding Policy *
Health and Safety *
Environmental Management Policy *
Cyber Security Policy *
Duty of Care *
Equality and Diversity *
Sustainability Policy *

Sub-Contractors

Are you using sub-contractors to work at Midland Heart sites? *
Are you Have you completed your own due diligence on this sub-contractor? sub-contractors to work at Midland Heart sites? *
Are you managing these contractors in line with your contract with us? *

Other

Have you undertaken any social value and/or sustainability initiatives in the last 12 months with Midland Heart? *